No more hunting for PDFs in WhatsApp chats or old email threads. TiBook neatly records and organizes all your incoming bills so you never lose track.
Every morning, Meena, a boutique owner in Jaipur, would check her WhatsApp for client orders, supplier follow-ups, and payment reminders. One Friday, her fabric supplier refused to ship a new consignment—her payment was overdue by 20 days.
She panicked. She’d just paid her tailor’s salary and covered electricity bills. The invoice had slipped through the cracks. A week of delayed deliveries meant angry customers and lost income.
This wasn’t the first time Meena faced this. Her business was growing, but her cash flow management wasn’t.
Sound familiar?
If you’ve ever missed paying a supplier, faced a penalty, or scrambled to find money last minute, you’re not alone. Many Indian small businesses face this due to poor accounts payable management.
Let’s break it down.
If you run a small business, chances are you’re regularly buying goods or hiring services to keep things moving — raw materials, packaging, electricity, internet, freelancers, marketing, and more. But you don’t always pay for these things upfront, right?
That’s where Accounts Payable (AP) comes in.
Accounts payable refers to the total amount of money your business owes to suppliers, service providers, or vendors for goods or services you've already received but haven’t paid for yet. It’s considered a short-term liability because you’re expected to clear those dues soon—usually within 15, 30, or 60 days, depending on the payment terms agreed upon.
If you’ve ever missed paying a supplier, faced a penalty, or scrambled to find money last minute, you’re not alone. Many Indian small businesses face this due to poor accounts payable management.
Let’s take a quick example:
You run a small digital marketing agency. In February, you hired a content writer to work on a project. They sent you the completed content and raised an invoice of ₹10,000, due in 30 days. Until you clear that bill, that $10,000 is part of your accounts payable.
Now imagine having 8–10 such vendors at once — designers, software subscriptions, office rent, printing shops. Suddenly, you owe lakhs — and unless you manage it well, it’s easy to forget who needs to be paid, how much, and by when.
No
central system to track payables :
Most small businesses rely on Excel, WhatsApp messages, or memory. Things get
missed.
Cash
flow
mismanagement :
Paying too early? You run out of working capital. Paying too late? You damage
supplier relationships or get fined.
Lack of
reminders and
approvals :
One-person armies or tiny teams don’t have processes to review and approve
payments.
Multiple
payment modes :
Some payments via UPI, some by cheque, others through net banking—making
reconciliation a nightmare.
No visibility on
who’s
been paid or not :
If you don't track it regularly, you’ll either double-pay or miss deadlines.
Use one platform or folder (even Google Drive to start with) where all vendor bills are uploaded, regardless of source.
Fix a weekly or bi-weekly day to clear all payments. For example, every Thursday
afternoon is “vendor payment time.”
It creates consistency and helps manage cash flow.
If vendors offer 15- or 30-day payment terms, use it! Don’t pay upfront unless
there’s a big discount.
This gives you breathing room to manage cash.
Use reminders via apps, Google Calendar, or TiBook that auto-notifies you of upcoming due dates.
Always match the invoice to what was actually ordered and received. It avoids overpayment and fraud.
Keep a record of each vendor: How much you owe, What’s paid, Any disputes or
return adjustments.
This helps you plan payments better and negotiate discounts.
Manual work = human errors. Software tools can help automate reminders, payment approvals, and ledger entries.
Centralize invoices, set payment cycles, and automate your payables — all in one place.
Get Started FreeLet’s be honest — managing vendor bills manually with spreadsheets, scattered files, and constant follow-ups can be a real headache.
That’s why we built TiBook — a modern, mobile-friendly invoicing and finance platform crafted for Indian business owners, freelancers, and MSMEs who want to stay in control without the chaos.
Here’s how TiBook takes the pressure off:
No more hunting for PDFs in WhatsApp chats or old email threads. TiBook neatly records and organizes all your incoming bills so you never lose track.
See your outgoing bills alongside your incoming payments and current bank balance. This helps you decide when to pay and what to hold, with full visibility.
View outstanding payments vendor-wise. Filter by paid, unpaid, or overdue bills with just a tap — no confusion, no stress.
Whether you pay via UPI, bank transfer, or cheque, just mark it as paid in TiBook. Your records stay clean and updated, instantly.
Busy managing deliveries or client meetings? TiBook sends mobile alerts so you never miss an important payment update — wherever you are.
Forget late payment penalties. TiBook automatically reminds you when bills are about to be due — so you stay punctual and professional.
Handling your business payments shouldn’t feel like putting out fires every week. Accounts payable isn’t just about clearing dues — it’s about taking control of your finances with confidence.
When you put the right system in place (and use tools built for the job), managing payables becomes easy — even automatic.
Here’s what happens when your AP is under control:
Stronger vendor
relationships — suppliers trust you, offer better terms, and prioritize your orders.
No more late fees
or payment penalties.
Healthier cash
flow — you know exactly what’s going out and when.
Less stress and
mental load — goodbye last-minute rushes.
More focus on growth —
spend time on customers, not chasing invoices.
With a simple tool like TiBook, you go from reactive to proactive — and your business runs smoother, faster, and smarter.
Accounts payable is what you owe to others, like suppliers.
Accounts receivable is what others owe you, like customers.
Both are important for cash flow management.
Ideally, review it weekly. For busy weeks, at least once every 10 days, but tibook will provide you the reminders. This keeps your payments on track and avoids last-minute surprises.
You can, but it becomes messy as your business grows. There’s no automatic reminders or linking with vendors. Tools like TiBook offer a better alternative.
Inform them early. Most suppliers will understand if you’re transparent. Also, check your receivables — you might be able to collect early and pay them.
Yes, but only if the vendor gives a discount. Otherwise, hold on to your cash — it helps your business stay liquid.
TiBook records, reminds, and helps you track every vendor bill. It ensures nothing slips through and gives you full control over payments, even from your phone.
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